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Seconded workers

A seconded worker is someone your agency employs and pays under Model A, who works at a client. Two things happen to seconded workers that do not happen to direct employees: they move between clients, and a client may take them onto its own payroll.

Both actions are on the person’s profile, beside who employs them. They appear only for a current Model A worker.

A seconded worker's profile: the agency as legal employer and payroll operator, the client as worksite, with the Redeploy and Convert buttonsA seconded worker's profile: the agency as legal employer and payroll operator, the client as worksite, with the Redeploy and Convert buttons

Redeploy to another client

Section titled “Redeploy to another client”

Redeploying moves the person to another client’s Model A worker group. Their employment continues, your agency stays the legal employer, and their payroll carries on without a break.

Who can redeploy a seconded worker: Owner, HR admin.

  1. Open the person’s profile and select Redeploy to another client.
  2. Under New client and worker group, choose where they now work. Only active clients’ Model A worker groups are offered.
  3. Under Works there from, choose the date they started there.
  4. Select Redeploy.

Cadre shows the person’s worksite history. That month’s cost is split between the two clients by calendar days, on each run’s Cost allocation tab and on each client’s invoice. See Multi-client payroll.

Convert to the client’s employee

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Sometimes a client takes a seconded worker onto its own payroll. This is a move from Model A to Model D. Cadre ends the Model A employment and records a conversion placement, which carries your conversion fee.

Who can convert a seconded worker to the client's employee: Owner, HR admin.

Before you start

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  • Check the worker group’s billing terms. If they hold a Conversion fee (Model A → D), Cadre uses it. If not, you enter the fee agreed with the client. See Billing terms and invoices.

Steps

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  1. Open the person’s profile and select Convert to client’s employee.
  2. Read the summary: the client takes the person onto its own payroll, and their employment with you ends on the last day.
  3. Choose the Last day with the agency. They join the client’s payroll the next day.
  4. Set the Guarantee period (days). It is usually none, because the client already knows the worker.
  5. If the terms hold no fee, choose how the fee was agreed (a fixed amount or a percentage of annual gross) and enter it.
  6. If the fee is a percentage, check the Annual gross. Cadre fills it in from the person’s current monthly earnings × 12; change it if the terms say otherwise.
  7. Enter the Reason.
  8. Check the conversion fee, the VAT and the total that Cadre shows, then select Convert.

What happens next

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  • The person’s employment with your agency ends on the last day, as a conversion. Their final pay is in that month’s run, and their access ends the next day.
  • They stay the same person. Their record and history are kept.
  • A Conversion from Model A placement is recorded from the next day, for the client. It is invoiced when it is marked started, like every placement. See Placements.

A worker can be converted only once.

Why Cadre works this way

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A worker who moves between clients, or to a client’s own payroll, is the same person with one continuous history. Cadre records the move as an event with a date and a reason, never as a new person, so their record and employment history stay whole.

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