Attendance and punctuality
The Attendance and punctuality report shows how punctual people were over a period: the share of rostered days they were on time, how often and by how much they were late, when they left early, the clock-ins and clock-outs they missed, and the days they were absent without leave. It is built from timesheets, so it only covers people who are rostered.
Who can open the attendance and punctuality report: Owner, HR admin, Manager.
Owners and HR admins see everyone. At an agency, a member limited to some clients sees the people at those clients. A manager sees the people in their own reporting line, not themselves.
Open the report
Section titled “Open the report”Open the side menu and select Reports → Attendance and punctuality.
Choose what to see
Section titled “Choose what to see”- Period: Last 4 weeks, Last 13 weeks (the default), Last month, Last quarter or Last 12 months. Each ends yesterday, because today is not over yet. Choose Choose dates to pick From and To yourself. A period is at most a year.
- Worksite (agencies only): one client, or your own organisation.
- Department and Manager: narrow to one department, or to the people who report to one manager.
- Search: a name or staff number.
- On probation: only people on probation.
- On time below 90%: only the rows under 90% on time.
- People, Departments, Worksites or Managers: one row for each person, or add people up by their department, the worksite they worked at, or their manager.
The rows are in order of on time, lowest first, so the people who need a conversation are at the top. The table shows 50 rows at a time. Use the pager at the bottom to see more.
What the figures mean
Section titled “What the figures mean”The figures at the top are for everyone the filters match, not just the page on screen.
| Figure | What it counts |
|---|---|
| People | People rostered in the period |
| On time | The share of rostered days on time, with the number of days |
| Below 90% on time | People whose own on time share is below 90% |
| Minutes lost to lateness | Every minute late added up, and the same as working days of 8 hours |
| Absent without leave | Rostered days with no clock and no approved leave, and how many of them were deducted from pay because the timesheet was approved |
Each row has the same figures for one person or group:
- Rostered: rostered days in the period. A day on approved leave or a day the person wasn’t rostered is left out.
- On time: the share of rostered days on time. A thin bar beside it shows the same share. A warning sign marks a row below 90%.
- Late, Avg late: late arrivals, and the average minutes late on those days.
- Left early, Missed clocks, Absent: days left early, missed clock-ins and clock-outs together (point at the figure to see each), and days absent without leave.
- Last 13 weeks: a small chart of late arrivals week by week, oldest on the left. It always covers the 13 weeks to the end of the period.
A late arrival or an absence that was excused counts as on time. Lateness within a shift’s grace period is not lateness at all. Lateness beyond the grace counts in these figures even when it is under your organisation’s threshold for flagging it. See Punctuality and flags.
When nobody in a row was late, Avg late shows an em dash (—), not zero.
Export the report
Section titled “Export the report”- Set the filters so the screen shows what you want.
- Select Excel or PDF at the top right.
- Your browser saves the file.
The file holds every row the filters match, not only the page on screen.