Payslips
Once a run is locked, you generate one payslip for each person in it. Employees are told by email, and they can read and download their payslips in Cadre.
Who can generate payslips: Owner, Payroll admin.
Before you start
Section titled “Before you start”- The run is locked. Payslips come only from a locked run. A parallel run produces watermarked previews instead.
- Each person who should be told has an email address on their record.
Generate the payslips
Section titled “Generate the payslips”- Open the locked run and go to Outputs → Payslips.
- Choose Generate payslips.
- Read the confirmation. It names the legal employer, the period and the number of people. Choose the button to generate that month’s payslips.
Payslips are made in the background, and a progress bar shows how far it has got. You can leave the page while it runs.
When it has finished, everyone with an email address is told their payslip is ready. The page lists anyone who wasn’t told because they have no email address. Tell them another way, or add an email address so they can find their payslip in Cadre next time.
If generation stops part-way, the payslips already made are kept. Choose Finish generating payslips to make the rest.
What’s on a payslip
Section titled “What’s on a payslip”A payslip is printed from the locked run exactly as it was calculated. Nothing is recalculated. It carries the legal employer’s name and branding, because it’s their payslip, and shows:
- the person’s earnings, gross pay, statutory deductions (PAYE, with the state it’s paid to, pension and NHF), other deductions and net pay;
- final payments, when the person has left;
- an earned wage advance repayment, as its own line, when one was taken back;
- the employer’s contributions;
- benefits in kind, in a separate section after net pay. They aren’t paid to the person: their taxable value is included in the PAYE above.
The bank account is masked.
Download a payslip
Section titled “Download a payslip”Payroll roles can download any payslip in the run from the Payslips tab: choose Download on the person’s row.
Who can see and download a run's payslips: Owner, Payroll admin, Payroll approver.
What employees see
Section titled “What employees see”Each employee finds their payslips under You → My payslips: every payslip issued to them in the organisation, newest first, with the net pay and the date issued. They can read each one and download it.
Employees only ever see their own payslips, and never a preview from a parallel run. If a person’s login isn’t linked to their employee record, the page says so, and HR can link it.
See Your payslips for the employee’s guide.