Timesheets

Cadre builds a timesheet for each person for each day, every night, from their roster and their clock record. You check and approve your team’s timesheets. Approved time is what payroll uses.

Who can approve timesheets: Owner, HR admin, Manager.

Open the menu and select Work → Time. As a manager you have the Attendance, Flags, Timesheets and Rosters tabs, beside My time.

Approve timesheets

1. Open the Timesheets tab.
2. Narrow the list with the filters: dates, status, worksite, attendance mode or clock verification. Switch on Exceptions only to see only the days that need a look.
3. Tick the timesheets to approve. The box at the top ticks every one on the page that you can approve.
4. Select Approve selected.
5. Add a Comment if you want to, and select Approve.

If some can’t be approved, Cadre lists them with the reason.

To approve or reject a single day, use the buttons on its row.

Reject a timesheet

Select the cross on the row. Say Why is it rejected?, then select Reject. The person sees your reason.

Look at a day in detail

Select Details on a row. The panel shows:

• the shift, the first clock-in and last clock-out, the hours worked, late, left early and overtime;
• any Exceptions, such as Missed clock-out;
• each clock event, with how its location was checked. For an event with a position, a small map shows where the person was against the site area.

A point on the map has a different shape as well as a colour: a circle when verified, a triangle when outside, a diamond when unverified.

You see positions only for your direct reports.

Correct a missed clock-in or clock-out

If someone forgot to clock, or their phone couldn’t, you can fix the day before you approve it.

1. Open the day’s Details and select Correct.
2. Choose Add a missing clock-in or clock-out, and enter the event, the date and the Time (Lagos). Or choose Void a wrong event to cancel one. A voided event stays on record, marked as voided.
3. Give a Reason. It is kept with the correction. The person’s manager and HR can see it.
4. Select Save correction.

An approved day can’t be corrected here. A correction to approved time is made as an adjustment in a later period.

Attendance flags

The Flags tab lists your team’s late arrivals, early departures, missed clocks and absences. Decide each one once:

1. Choose a kind, such as Late. The number beside it is how many are still to decide.
2. Select a person’s name. The side panel shows the day, the shift, their clock times, their explanation and how many flags of this kind they have had in 30 days.
3. Choose Excuse with a Reason, or Count it, and select Save and next.

To decide several at once, tick them and select Excuse… or Count. To hear from the person first, select Ask why: they are asked in the app, and their answer appears beside the flag. You can’t decide your own flags.

The Attendance tab shows your team’s punctuality: on time month by month, who is in today, and anyone whose attendance has formed a pattern. See Attendance and flags.

Related

• Clocking in and out: what your team sees
• Attendance and flags, for HR
• Timesheets, for HR
• Rosters and shifts