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CadreCadre Help Centre

Ending employment

When someone leaves, you end their employment in Cadre. Their record is kept, their access to Cadre ends after their last day, the leaver workflow starts, and their final pay is handled in that month’s payroll run.

Who can end someone's employment: Owner, HR admin.

Before you start

Section titled “Before you start”
  • Agree the last working day and the reason with the person.
  • If they manage people, decide who their team will report to.
  • Check you have a leaver workflow turned on, if you want one. See Onboarding and offboarding workflows.

End the employment

Section titled “End the employment”

  1. Open the person’s profile, select the More button (three dots) at the top, then End employment.

  2. Choose the Last working day. It can’t be before their start date.

  3. Choose the Exit type: Resignation, Dismissal, Redundancy, End of contract, Retirement, Death in service, Transfer or Other.

  4. Enter the Reason.

  5. If people report to them, choose who they will report to under Move their direct reports to. They move from the day after the last day. You can leave it empty. See If they manage people.

  6. Read What happens when you confirm, then select End employment.

The End employment dialog for a manager, with the last day, exit type, reason, the warning about their direct reports and what happens on confirmingThe End employment dialog for a manager, with the last day, exit type, reason, the warning about their direct reports and what happens on confirming

What happens

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When you confirm, Cadre tells you what it has done:

  • The record stays. The employment is marked Ended on the last day. Nothing is deleted. The person moves to the Ended view in People, and their profile says when and why their employment ended.
  • Leaver workflows start. Every active workflow that starts When an engagement ends starts at once, and its tasks go to the people they are assigned to. Cadre tells you how many started, or that none is set up.
  • Access ends after the last day. If the person has a Cadre login, their access to your organisation is revoked after the last day, unless they have another current engagement with you.
  • Scheduled changes are cancelled. Any employment change scheduled after the last day is withdrawn automatically.
  • Final pay is calculated in the payroll run for the month of the last day, prorated to that day.
  • Unused annual leave is reported. If any is due, Cadre says how many days, so you can record the payout before the final run is approved.

If they manage people

Section titled “If they manage people”

When the person has direct reports, the dialog warns you how many people report to them.

  • Choose a new manager, and their whole team moves to that person from the day after the last day, in the same step. If the move is refused, for example because it would create a reporting loop, the employment is not ended either, and Cadre tells you why.
  • Leave it empty, and they are left without a current manager. HR decides their requests until you move them from the leaver’s profile. See Move a manager’s whole team. The org chart lists them at the top until then.

Final payments

Section titled “Final payments”

Final pay, a leave payout and any other exit payment are paid through the normal payroll run for the month of the last day. Record extra final payments, such as a leave payout, on the ended person’s profile under Documents. See Exit payments.

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