Rosters and shifts
A shift is a pattern of working hours. A roster gives a shift to one person from a date, at a worksite. Cadre compares the clock record with the roster to work out lateness, leaving early, overtime and absence.
Who can manage shifts and assign rosters: Owner, HR admin.
Who can see rosters: Owner, HR admin, Manager.
A manager sees their own team’s rosters, but can’t change them.
Before you start
Section titled “Before you start”Open Time from the Work menu. Shifts are on the Shifts tab and rosters are on the Rosters tab. If you want rostered clock-ins checked at a particular place, set up the work location first (see Work locations and verification).
Add a shift
Section titled “Add a shift”-
On the Shifts tab, click New shift.
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Enter a Name. Each shift’s name must be different.
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Enter when it Starts (Lagos) and Ends (Lagos). A shift that ends before it starts runs overnight and ends the next day. Its hours count towards the day it starts.
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Enter the Unpaid break (minutes).
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Enter the Late grace (minutes) and Early-leave grace (minutes), up to 240 each.
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Choose the Working days.
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Click Save.
How the break and grace work
Section titled “How the break and grace work”- Unpaid break. Once someone has worked more than six hours in the day, the break comes off their worked time. Time already taken off the clock between sessions counts towards it, so the break isn’t taken twice.
- Late grace. Someone who clocks in within the grace is not late. Beyond it, every minute from the shift start counts as late.
- Early-leave grace. The same, for leaving before the shift ends.
- Lateness and leaving early are never counted on a day of approved leave.
To change a shift, click Edit. To stop using one, click Archive: it can no longer be assigned, and current rosters on it are not changed.
Assign a roster
Section titled “Assign a roster”-
On the Rosters tab, click Assign roster.
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In Employee, search for a current employee and choose them.
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Choose the Shift.
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If you are an agency, choose the Worksite: your organisation or one of your clients. Left empty, the person’s current worksite is used.
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Choose a Work location if you want clock-ins on this roster checked at one place. Left empty, any active work location at the worksite counts.
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Choose the First day, and a Last day if the roster ends.
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To check clock-ins against a site area of this roster’s own, turn on Check clock-ins against a site area and enter the latitude, longitude and radius (50 to 1,000 metres). A roster’s own site area takes priority over the work locations.
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Click Assign.
A person can’t have two rosters at the same worksite on the same days. End the first roster before assigning another.
View rosters
Section titled “View rosters”Use Week to see who works which shift on each day of the week, or List for a table with each roster’s shift, hours, days, worksite, work location and period. Choose a date to see only the rosters in force that day. An agency can also filter by worksite.
End a roster
Section titled “End a roster”On the List view, click End on a roster without a last day, choose the Last day and click End roster. No timesheets are built for the person from it after that day.
What happens next
Section titled “What happens next”Each night Cadre builds timesheets for the day before from each person’s roster and the clock record. A rostered day with no clock activity, once the shift has ended, is marked absent, unless the person was on approved leave or the day is a public holiday. Time worked on a day with no roster is unscheduled work. See Timesheets and Attendance and flags.