How time and attendance works

Cadre records when people work. People clock in and out from their phone or computer, or log their hours. Each night Cadre turns the clock record and each person’s roster into a timesheet for the day. Managers or HR approve timesheets, and approved time feeds payroll and, for agencies, client billing.

Who can set up time and attendance: Owner, HR admin.

Who can see and approve timesheets: Owner, HR admin, Manager.

Employees clock in for themselves (see Clocking in). Managers approve their team’s timesheets (see Team timesheets).

Where to find it

Open Time from the Work menu. Everyone sees My time, where they clock in and see their own timesheets. Owners, HR admins and anyone with direct reports also see:

Attendance: punctuality over a week, a month or a quarter, who is in today, and who needs a conversation. See Attendance and flags.
Flags: each late arrival, early departure, missed clock and absence, to excuse or count. See Attendance and flags.
Timesheets: each person’s day, to approve or reject. See Timesheets.
Rosters: who works which shift. See Rosters and shifts.

Owners and HR admins also see Shifts and Settings, where they set the punctuality rules. How punctual people were is in the Attendance and punctuality report. Times throughout are Lagos time.

Attendance modes

Each person has an attendance mode, which decides how their time is recorded:

Mode	How it works
On site	Clocks in at the work location. The location is checked when they clock. This is the default
Hybrid	In the office on their usual office days (checked), remote on the others (not checked)
Remote	Clocks in from anywhere. The location is never asked for
Timesheet entry	Enters hours for each day instead of clocking in
Not tracked	Time is not recorded in Cadre. No clocking and no attendance exceptions

The organisation has a default mode, set under Time → Settings. An agency can set a default for each worker group. A default is given to a person when they are hired or placed into a group. Changing a default later doesn’t change anyone already hired.

HR can change one person’s mode on their profile, on the Time tab. See Work locations and verification.

Verification

When someone in the On site mode, or on an office day in the Hybrid mode, clocks in or out, Cadre checks where they are against the organisation’s work locations:

Verified: inside a work location’s area, or on one of its office networks.
Outside the location: the position shared is clearly outside every work location’s area, and not on an office network.
Unverified: the checks were possible, but none passed. For example, no location was shared and the network isn’t an office network.
Not checked: the worksite has no work location set up. This is never a failure.
Remote: a remote day.

You decide what happens to an unverified or outside clock-in: allow it and flag it (the default), allow it with a reason, or block it. See Work locations and verification.

Cadre does not monitor people

Cadre reads a person’s location once, at the moment they clock in or out, and only when their mode needs it. It does not track location in the background, and it does not monitor screens or activity.

Shifts and rosters

A shift is a pattern of hours: start and end times, working days, an unpaid break and grace periods for lateness. A roster assigns a shift to a person from a date, at a worksite. The roster says when someone is expected to work, so Cadre can tell lateness, absence and overtime. See Rosters and shifts.

Clocking in

People clock in and out on My time, from a phone’s browser or a computer. People in the Timesheet entry mode see Log hours instead and enter their hours for each day. See Clocking in.

Timesheets and exceptions

Every night Cadre builds a timesheet for each person for the day before, from their roster and the clock record. A timesheet shows the first clock-in, the last clock-out, the time worked, lateness, leaving early and overtime, and any exceptions. Approved leave is taken into account: nobody is marked absent on a day of approved leave.

A manager or HR approves each timesheet, or rejects it with a reason. Only approved timesheets count. See Timesheets and Attendance and flags.

Time and payroll

When a payroll run is calculated, Cadre reads approved timesheets in the pay period:

Absence: a rostered day with no clock activity, on an approved timesheet, reduces the days paid, unless approved leave covers that day.
Overtime: approved overtime is not added to pay automatically. The run shows a warning with the hours of approved overtime not yet paid.

See Running payroll.

Hours per client (agencies)

An agency rosters its workers at its clients’ worksites. Timesheets record the worksite, so you can filter timesheets and rosters by worksite. Approved hours and days worked, per worker and per client, are what client billing uses. See Billing terms and invoices.