The Reports group

The Reports group in the side menu holds Cadre’s standard reports: Headcount, Joiners and leavers, Leave liability, Attendance and punctuality, Payroll cost and Statutory liability. Each one is open to the roles whose figures it shows, so you only see the reports that apply to you.

Every figure and total on a report comes from Cadre’s server. The screen never adds anything up itself, and an export is written from the same data the screen shows, so the file and the screen always agree.

Who sees which report

Who can open Headcount and Joiners and leavers: Owner, HR admin.

Who can open Leave liability: Owner, HR admin, Payroll admin, Payroll approver.

Who can open Attendance and punctuality (a manager sees their own reporting line): Owner, HR admin, Manager.

Who can open the payroll cost summary: Owner, Payroll admin, Payroll approver.

Who can open Statutory liability: Owner, Payroll admin, Payroll approver.

If a report is missing from your menu, your role does not include it. Ask your organisation’s owner if you need it. See Roles and permissions.

Headcounts are for owners and HR admins

How many people an organisation employs, and how many workers an agency has at each client, is commercially sensitive. Cadre shows headcounts, including the Workforce panel on Home, only to owners and HR admins. Payroll roles see the number of people in each payroll run they work on, but not the organisation’s headcount report.

Headcount

Who was employed at the close of a chosen day, and how that has changed month by month.

As at: the day to count on. Everyone whose employment had started on or before that day and had not ended before it is counted once for each employment.
Trend from and to: the months for the Monthly trend table, which gives the headcount at each month end with that month’s joiners and leavers. The trend covers the last twelve months unless you change it, and at most 36 months.
Group by: break the headcount down by legal employer, worksite, department, employment type, gender and, at an agency, service model. Gender shows as not recorded where it was never entered.

A worker who was redeployed is counted at the worksite they were at on the as-at day. Department and employment type are as recorded today, because Cadre keeps no history of them for this report.

At an agency, Own staff and Third-party workers are counted apart everywhere on the report. Third-party workers are those at clients under service models A to C.

The headcount report for an employer, with the as-at date, the monthly trend and a breakdown by department

Joiners and leavers

Who joined and who left between two dates, and the turnover rate.

Choose the range with From and to.
The figures at the top give Joiners, Leavers, Average headcount and Turnover.
The Summary tab groups the movements by month, department or worksite, and lists Leavers by exit type. The Joiners and Leavers tabs name each person. Use the column chooser to add Worksite, Legal employer, Employment type and, at an agency, Service model.

A joiner is someone whose employment started in the range. A leaver is someone whose last day falls in the range, whatever the reason, including a seconded worker converted to the client’s own employee, which has its own exit type. A redeployment to another client is neither.

Turnover is leavers divided by the average headcount, as a percentage to one decimal place. The average headcount is the headcount at the close of the day before the range plus the headcount at the close of its last day, divided by two. When the average is zero, no turnover is shown. An agency sees turnover for own staff and third-party workers separately as well.

Leave liability

What the paid annual leave people have not yet taken would cost if they all left on a chosen day.

As at: the day to value on.
The tabs show the liability By person, By department and By legal employer.

For each person, Cadre takes the annual leave days they would be paid for if they left that day and values them at the same daily rate it uses for a leaver’s unused leave payout. That means the liability for someone leaving on the as-at day equals the payout they would receive. A person with no pay in force that day is listed with their days and no value, and counted under No pay in force (not valued). They are never valued at ₦0.00.

Attendance and punctuality

How punctual people were over a period, per person, department, worksite or manager: on time, late, left early, missed clocks and absence without leave. See Attendance and punctuality.

Payroll cost summary

What payroll cost the organisation over a range of pay periods. In the menu it is called Payroll cost.

Choose the pay periods with From and to.
The figures at the top give Gross pay, Employer statutory costs, Total employer cost and Locked runs included.
Group by breaks the cost down by pay period, legal employer, department and worksite, and at an agency also by client and by own staff and third-party workers. Use the column chooser to add People paid, Pension (employer), NSITF and ITF.

The report counts locked runs only:

A run in the range that is not locked yet is named in a warning (“Not included until locked”), never counted as zero.
Parallel runs are left out, because they are a comparison and pay nobody. The report says how many were left out.

Employer statutory costs are employer pension, NSITF and ITF. ITF is included only for a legal employer with at least the minimum number of employees the ITF Act sets. NSITF and ITF are shared across a run’s people in proportion to their gross pay, so every breakdown adds up to the run’s total exactly. A redeployed worker’s cost is split between worksites by calendar days.

Statutory liability

What each legal employer owes for each statutory obligation over a range of pay periods, what has been remitted and what is outstanding or overdue. It lives in the Reports group but is covered with remittances: see Remittances.

Export a report

Every report exports to Excel and PDF.

Set the report’s filters so the screen shows what you want.
Select Excel or PDF at the top right of the report.
Your browser saves the file.

In the file, money has two decimal places and negative amounts carry a minus sign. A figure that is not available is left blank in Excel and shown as an em dash (—) in the PDF. It is never written as 0.00.

If an export fails, the reason appears next to the buttons: an export never fails silently.

Exports from lists

Some lists also have an Excel button: remittances, timesheets, leave requests and, at an agency, client invoices. It exports every row that matches your filters, not just the page on screen, and only what your role can see. For example, a manager’s export of leave requests holds their own team. An export holds at most 50,000 rows. If more match, Cadre asks you to narrow the filter rather than giving you a file that is cut short.